The Admin and Facilities Coordinator at Sovrun will play a crucial role in maintaining a productive and efficient workplace environment. This position entails overseeing office administration and facilities management tasks, ensuring that all operational needs are met. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple responsibilities while supporting the operational framework of the organization.

Key Responsibilities:

• Oversee day-to-day office operations, ensuring a smooth and efficient working environment.
• Coordinate office maintenance, including liaising with vendors for repairs and service needs.
• Manage office supplies inventory, placing orders as necessary to ensure adequate stock levels.
• Assist with the setup and arrangement of office spaces, including meeting rooms and common areas.
• Support the onboarding process for new hires by preparing necessary equipment and workspace.
• Help organize company events and meetings, including logistics and venue arrangements.
• Ensure compliance with health and safety regulations within the workplace.
• Maintain accurate records and documentation related to facilities management and office operations.
• Act as a point of contact for employees regarding facilities-related inquiries and support.
• Assist in implementing office policies and procedures to improve efficiency.

• At least 3+ years of proven experience in office administration or facilities management.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Detail-oriented approach to managing office operations.
• Proficient in Google Forms, Google Docs and other common office software.
• Ability to work independently and collaboratively within a team.
• Familiarity with health and safety compliance standards preferred.
• Problem-solving mindset with the ability to address operational challenges efficiently.

• Be at the center of HR, IT, and office operations, making a direct impact.
• Work in a tech-driven, people-focused environment.
• Help shape workplace efficiency and contractors experience.