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Executive Personal Assistant

Heroes of Mavia

Heroes of Mavia

Sunny Isles Beach, FL, USA
Posted on Saturday, June 22, 2024

About Us: We are seeking a highly organized, proactive, and versatile Executive Personal Assistant to support a busy executive with a variety of personal and professional tasks. This role requires a dedicated individual who can handle a diverse range of responsibilities with efficiency and discretion.


Personal Tasks:

  • Conduct online shopping and make purchases at the mall.
  • Manage grocery shopping and ensure the fridge is stocked with essentials.
  • Check mail and manage correspondences.
  • Handle bill payments and manage credit card transactions.
  • Coordinate with lawyers and keep track of legal matters.
  • Organize and clean the executive’s email inbox.
  • Schedule and remind of meetings and appointments.
  • Arrange doctor appointments and provide timely reminders.

Work Tasks:

  • Assist in recruiting efforts via LinkedIn, Upwork, Dribbble, and other platforms.
  • Manage and reply to messages on Telegram and emails.
  • Complete exchange listing forms and KYC documentation.
  • Attend meetings, take detailed notes on Notion, or use Otter Pilot for transcription and organization.
  • Represent the executive in less critical meetings, take notes, and establish professional relationships.
  • Conduct outreach and perform research on other companies.
  • Perform general administrative tasks and provide support as needed.


  • Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
  • Excellent organizational and time-management skills.
  • Strong verbal and written communication abilities.
  • Proficient in Microsoft Office Suite, Google Workspace, and other relevant software.
  • Familiarity with Notion and Otter Pilot for note-taking and transcription.
  • Ability to handle confidential information with discretion.
  • Strong problem-solving skills and ability to work independently.
  • High level of adaptability and flexibility.

Preferred Qualifications:

  • Experience in recruiting or human resources.
  • Familiarity with legal and financial documentation.
  • Previous experience in a fast-paced or startup environment.