Apply to the open roles at Delphi Ventures' portfolio companies.

104
companies
218
Jobs

Executive Personal Assistant

Heroes of Mavia

Heroes of Mavia

Administration
Sunny Isles Beach, FL, USA
Posted on Saturday, June 22, 2024

About Us: We are seeking a highly organized, proactive, and versatile Executive Personal Assistant to support a busy executive with a variety of personal and professional tasks. This role requires a dedicated individual who can handle a diverse range of responsibilities with efficiency and discretion.

Responsibilities:

Personal Tasks:

  • Conduct online shopping and make purchases at the mall.
  • Manage grocery shopping and ensure the fridge is stocked with essentials.
  • Check mail and manage correspondences.
  • Handle bill payments and manage credit card transactions.
  • Coordinate with lawyers and keep track of legal matters.
  • Organize and clean the executive’s email inbox.
  • Schedule and remind of meetings and appointments.
  • Arrange doctor appointments and provide timely reminders.

Work Tasks:

  • Assist in recruiting efforts via LinkedIn, Upwork, Dribbble, and other platforms.
  • Manage and reply to messages on Telegram and emails.
  • Complete exchange listing forms and KYC documentation.
  • Attend meetings, take detailed notes on Notion, or use Otter Pilot for transcription and organization.
  • Represent the executive in less critical meetings, take notes, and establish professional relationships.
  • Conduct outreach and perform research on other companies.
  • Perform general administrative tasks and provide support as needed.

Qualifications:

  • Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
  • Excellent organizational and time-management skills.
  • Strong verbal and written communication abilities.
  • Proficient in Microsoft Office Suite, Google Workspace, and other relevant software.
  • Familiarity with Notion and Otter Pilot for note-taking and transcription.
  • Ability to handle confidential information with discretion.
  • Strong problem-solving skills and ability to work independently.
  • High level of adaptability and flexibility.

Preferred Qualifications:

  • Experience in recruiting or human resources.
  • Familiarity with legal and financial documentation.
  • Previous experience in a fast-paced or startup environment.